April 1st, 5:00PM

PREMED APPLICATION CHECKLIST

❑	Submit the Dudley pre-med survey form, which can be found at https://dudley.harvard.edu/pre-med. If submitting via email, please include your name in the title of the file, preferably
Last, First - PreMed Survey 2021

❑	Submit an unofficial transcript from Harvard College. Instructions here: http://registrar.fas.harvard.edu/transcript/order-transcript

•	If you are a current undergrad, after Spring 2021 grades have been finalized you will need to submit an updated unofficial transcript during the summer.

•	Harvard Summer School courses not counting for Harvard College credit will only appear on a transcript requested from the Division of Continuing Education. 

❑	Submit copies of your MCAT/DAT/GRE scores. If you take an exam multiple times, always submit updated score reports.

❑	Submit the GPA excel worksheet (see page 5 of pre-med survey form).
❑	Submit the Dean’s Letter Release Form (see page 10 of pre-med survey form).

May 1st

❑	Double-check with the Academic Coordinator (Carvina) that your letters have arrived in the Dudley Office.

June 1st AMCAS application opens online.

July 1st, 5:00PM

❑	Submit the AMCAS Letter Request Form (this is automatically generated when “adding” a committee letter in AMCAS application).

❑	Current students and Class of 2021 Alums: Submit an additional unofficial transcript that includes Spring 2021 grades.

❑	Submit any updated MCAT/DAT/GRE score reports.

August 10th, 5:00PM

❑	Finalize list of schools and recommendation letters to be included with committee letter and send to Academic Coordinator and Pre-Med adviser.

August 15th Your committee letter packet will be uploaded to the application system. This date is firm.

FAQ ABOUT THE COMMITTEE LETTER PACKET
First, be sure to review the “Letters of Evaluation” section of OCS’s Completing the AMCAS 2021 Application (sometime in late Spring this will switch to the following year – check the OCS website for the newest version).

Also review the AMCAS letter service link on their website: AMCAS Letter Service

Q: How many letters do I need to "add" in AMCAS?

Laura Chivers, Dudley Community Resident Dean

A: You will only enter one "committee letter" in the Letters of Evaluation section. This "committee letter" consists of the committee letter written by Dudley as well as your individual letters of support. For “Letter title,” enter “Harvard Committee Letter.” For primary contact, use your Academic Dean’s name (or simply “Academic Dean”).

Q: Will AMCAS process my application before my Committee letter is uploaded?

Your letters will be uploaded on August 15. That date is firm.

A: Yes, these processes are completely separate. Plan to submit AMCAS by mid-June. Your letters of recommendation will be sent to AMCAS by Dudley by mid-August.

Q: What is the AMCAS Letters program and what do I need to do?

A: For most medical schools, AMCAS is going to serve as a central repository for applicants' recommendation letters. Letters will be sent to AMCAS and then AMCAS will make them available to each of the medical schools on your list. There are three things that you will need to do in order to ensure the successful delivery of your recommendation letters through AMCAS.

1.	Within the AMCAS application, you will need to “add” a committee letter to let AMCAS know about the letters they are going to receive from Dudley.
2.	You need to send the Letter Request Form ID to the Dudley Office. (This number is automatically generated when “adding” a committee letter in AMCAS.)
3.	
Carvina will remind you to send her a copy of the Letter Request Form by July 1. Letters cannot be uploaded without it!

You need to assign the committee letter to each of the schools that participate in the AMCAS Letters program to which you are applying. Please see Completing the AMCAS 2021 Application on the OCS website for more detailed instructions.
1.	
Q: I created multiple AMCAS Letter IDs rather than just the one that I was supposed to do. What do I do?

A: If you have created multiple Letter IDs (the IDs that get generated in AMCAS when applicants "add" letters that will be sent on their behalf), keep one Letter ID to indicate the Committee Letter coming from your Academic Dean. Send this number to the Dudley Office. Be sure to correct your AMCAS application to indicate that the others will no longer be sent.

Q: Do I need to let Dudley know to which schools I am applying?

A: Yes, Dudley will need both your list of schools as well as the Letter ID that gets generated in the Letters of Evaluation section of the AMCAS. Dudley needs to know where to send your letters. It is very important that you keep them up to date if your list changes or you add additional schools.

Q: What is the AMCAS Letter Writer Application and how does this interact with the AMCAS Letters program?

A: The AMCAS Letter Writer Application is a service that each House ad Dudley uses to electronically send medical school recommendation letters to medical schools. Since The AMCAS Letter Writer Application is only accessible by staff and administrators, applicants will not interface with The AMCAS Letter Writer Application. For a school that uses the AMCAS Letter Service program, your letters will be sent by Dudley using the AMCAS Letter Writer Application ; AMCAS will then know to download your letters. As long as you complete the AMCAS correctly and meet Dudley’s deadlines for turning in their materials (e.g., list of medical schools, individual rec letters turned in, list of which letters to send, etc.), your letters will be successfully transmitted to medical schools by August 15. For a school that does not use the AMCAS Letter Service Program, your letters will be sent by Dudley

It is important to note that after August 15 Dudley has no control over when the letters are accessed by AMCAS/the schools you have selected. It is important that you verify that your school list is accurate and complete in the AMCAS system.

directly to those medical schools, bypassing AMCAS. Only one MD program in the United States does not participate in the AMCAS Letter Writer Application -University of Puerto Rico School of Medicine. For this school, you will need to arrange for Dudley to send a paper copy of the committee letter with attached letters via U.S. mail.

Q: Can I customize the group of letters I send from medical school to medical school?

This is firm.

A: No, all medical schools will receive a single PDF from the Dudley Office containing the committee letter from Dudley and the individual recommendation letters that you choose to include. (MD/PhD applicants: see below.)

Q: I am an MD/PhD applicant. Does the process change for me?

A: The letter transmission process is the same for an MD/PhD applicant as it is for an MD applicant. The one difference is that the AMCAS Letter Writer Application allows for two different sets of recommendation letters to be uploaded for MD/PhD applicants. For example, you may want to include four letters for MD-only programs and four to six letters for MD/PhD programs (to include additional research-focused letters). Dudley will be able to transmit two different PDFs, one for each type of program.

Q: Do I need to list Additional Authors under the Committee Letter details in the AMCAS?

A: No, leave these fields blank. However, make sure to fill out the Primary Author fields with the name of your Academic Dean (Laura Chivers) or just the words "Academic Dean" (per the instructions in Completing the AMCAS 2021 Application).

Q: Will I be notified when my letters have been transmitted to medical schools?

A: Yes, when your PDF is uploaded to the AMCAS Letter Writer Application, you will receive an email confirming that your letters have been sent.

Q: Can I send in a letter that came in late, after my letters were already sent?

A: Letters arriving to Dudley after the Committee letter packet has been sent will need to be submitted to AMCAS separately. This is highly discouraged and should happen only in the rarest of circumstances. Please use the AMCAS Letter Service to send any additional letters.

Q: When will my Committee letters be sent?

Your letters will be uploaded on August 15. That date is firm.

A: Houses and Dudley Community will transmit letters to medical schools by mid-August if the applicant abides by House (including Dudley) deadlines. This timeline is similar for all of our peer institutions. Medical schools are aware of this timeline for sending your letters, and have confirmed that receiving your letters by mid-August will not place you at a disadvantage in the admissions process.